Senior Operations Administrator

Location – Bristol City Centre

Salary - £28,000-£32,000 (depending on experience and seniority)

Working Hours – Monday-Friday, flexible start time (08.00 - 09.00) to (16.30 - 17.30)

Who are Foxtek?

We're a Talent Partner based in Bristol with an amazing brand presence out in the Netherlands (our customer base).  We help some of the hottest billion-dollar tech companies on the planet to hire talent and pride ourselves on our community focus and providing an exceptional customer experience.

This has been recognised in us being awarded the APSCO Award for UK Best Recruitment Company! 🏆

We're now searching for a Senior Operations Administrator to join the Foxtek team and be the key contributor when it comes to us achieving operational excellence 👍

What you'll do

As our Senior Operations Administrator, you’ll be at the heart of Foxtek’s operations, ensuring company processes run smoothly and are as efficient as they can be, and also be in charge of running and managing our lovely office in Bristol City Centre!

Your responsibilities will include being:

👉 Data Guardian: Responsible for managing our internal HR platform (we use Charlie HR).

👉 Executive Assistant: Serving as the right hand to our Founders, providing ultimate support to ensure they can focus on their core responsibilities.

👉 Travel Coordinator: Organizing business travel arrangements to ensure our team is in the right place at the right time.

👉 Resource Management Specialist: Taking charge of office supplies and IT equipment purchases to ensure seamless operations.

👉 Event Coordinator: Assisting in the organization of company events and meetups to foster our unique culture.

👉 Document Management Specialist: Creating, issuing, and filing contracts with precision via our contract templates.

👉 Project Enthusiast: Eagerly jumping into various company projects with enthusiasm and initiative.

👉 Records Custodian: Maintaining both electronic and paper records to the highest standards for external audits.

👉 Office Operations Manager: Overseeing office management duties to ensure our space is presentable and operates like a well-oiled machine.

👉 Supplier Liaison: Serving as the first point of contact for our external suppliers.

What we offer

📈 A chance to grow quickly within our fast-growing company

🫸 No glass ceilings & work closely with the founders

🦊 A chance to be a vital player in the Foxtek team

🏠 Work from home 2 days a month

🕐 Early finish on Fridays to kickstart the weekend

✈ Opportunities to travel; who doesn't love a work-related adventure?

📆 Your birthday off, so you can celebrate in style

👔 A dress code that is business casual, but we dress to impress when the occasion calls for it

💪 Monthly team outings and activities to keep the fun alive

💻 High-end company laptop for when you're on the move

What we're looking for

Essential

💥 At least 1 year of experience in a similar, operations-led role

💥 A-level education or higher

💥 Advanced proficiency in the Microsoft Office suite

💥 Good level of Excel - you're very confident in creating formula and pivot tables

💥 You have very good attention to detail

💥 You have strong numeracy skills

💥 Exceptional communication skills

💥 Extremely organised - you're the one everyone turns to when it comes to organising holidays!

💥 Proactive, versatile, and an ability to prioritise tasks with ease

💥 A good sense of humour and social skills

💥 An ability to work independently and take ownership of tasks

💥 Someone who thrives in a fast-paced, small company environment and can quickly adapt to change

Beneficial

⭐Previous experience in a sales, Tech or recruitment environment

⭐ Previous experience in a startup/scale-up environment

⭐ Events planning experience

⭐ Knowledge of IT and tech applications such as Monday.com, CharlieHR or Pleo to name a few.

Don't view this as a checklist that has to be at 100% before applying. If you feel you have what it takes but don't necessarily meet ALL of the requirements, please still apply. We hire for competency first!😊

If you're still here and are feeling excited, let's get applying! 🙏

NOTE - We cannot provide visa sponsorship at this time